The Westville Hotel  offers top-class conference venues with state-of-the-art furnishings and equipment to meet the needs of delegates from all over the country.

The Westville Hotel offer a variety of conference packages, listed below.

Should you require Breakaway rooms kindly advise us of how many rooms and delegates per room, the degree of privacy necessary and equipment required in each venue. Please note that additional room hire charges will be incurred for the breakaway rooms

OUR VENUES

Option 1

This room hire fee includes the following:

• Professional and friendly waiter service (gratuity not included)
• Housekeeping
• Personalised Signage

Option 2

Full Day Conference Package @ R260.00 per delegate (Minimum of 10):

• Tea/Coffee/Juice/Biscuits on arrival
• Mid Morning Tea, Coffee / Juice and muffins.
• Luncheon (12h00 – 14h00)
• Afternoon Tea, Coffee, Juice and Biscuits
• Room hire fee for the Plenary Venue
• Standard Audio-visual equipment i.e. Overhead Projector, Screen, Flipchart and Whiteboard.
• Notepads and pens on the first day of conference
• Water and Mints

OR

Half Day Conference Package with lunch @ R220.00 per delegate (Minimum of 10):

• Tea/Coffee/ Juice/ Biscuits on arrival
• Mid Morning Tea, Coffee / Juice and Muffins
• Luncheon
• Room hire fee for the Plenary Venue
• Standard Audio-visual equipment i.e. Overhead Projector, Screen, Flipchart and Whiteboard.
• Notepads and pens on the first day of conference
• Water and Mints

Half Day Conference Package without lunch @ R160.00 per delegate (Minimum of 10):

• Tea/Coffee/Juice/Biscuits on arrival
• Mid Morning Tea, Coffee, Juice and Muffins
• Room hire fee for the Plenary Venue
• Standard Audio-visual equipment i.e. Overhead Projector, Screen, Flipchart and Whiteboard.
• Notepads and pens on the first day of conference
• Water and Mints

Option 3

Deluxe Day Conference Package @ R370.00 per delegate (minimum of 50):

• Tea, Coffee, Juice and Pastries on arrival
• Mid Morning Tea, Coffee, Juice and Cream, Jam Scones
• Luncheon (12h00 – 14h00)
• Afternoon Tea, Coffee, Juice and Muffins or Cup Cakes
• Room hire fee for the Plenary Venue
• Data Projector or Public Address System
• Standard Audio-visual equipment i.e. Overhead Projector, Screen, Flipchart and Whiteboard.
• Notepads and pens on the first day of conference
• Water and mints
• Exclusive use of the Dom Perignon Venue
• Ample free secure parking

Please note! If the minimum number of delegates is less than what is stated in the brackets of the above conference packages, there is a venue hire fee of R1200.00 which will be charged.

We also offer added value in the form of:

• Personalised service
• User-friendly closing times
• Competitive menu prices

The Westville Hotel is able to assist with the following audiovisual equipment for your conference:

• Roving Cordless OR Lapel Microphone and Public Address System at R830.00 per day
• Data Projector at R930.00 per day
• Screen at R150.00 per day
• TV and VHS Machine at R385.00 per day
• Flipchart and Kokis or Whiteboard and Kokis at R143.00 per day
• Overhead Projector and Screen at R176.00 per day
• DVD Player at R 250.00

The Westville Hotel is able to assist with the following catering requirements for your conference:

• Tea and Coffee at R10.00 per person
• Tea, Coffee, and Juice R18.00 per person
• Tea, Coffee and Biscuits at R15.00 per person
• Tea, Coffee and Muffins or Pastries as per your selection at R20.00 per person
• Conference Lunch at R100.00 – R 155.00 per person depending on a clients requirements.

Décor and Entertainment – not included. Please advise should you require any assistance, as we could refer you to people that you can contact. Please note that these people are in no way affiliated to the hotel or conference centre, and are merely suggestions which you under no obligation to use.

Deposit policy: a 50 % deposit is required to confirm the booking. The final account must be settled 7 days prior to the groups arrival, with all extras to be settled on the day.

Cancellation clause: Should your confirmed booking be cancelled between 30 and 60 days prior to the date of the function, a cancellation fee of 50 % will be levied. In the unlikely event of the confirmed booking being cancelled less than 30 days prior to the date of the function, the hotel reserves the right to levy a cancellation fee equivalent to the value of the function.

FINAL NUMBERS Final numbers are required 48 hours prior to the date of the function. Should these numbers decrease by more than 10% by the date of the function, a surcharge of 50% on the total cost of the function will be levied.

Terms and Conditions
1. All bookings under this agreement shall be subject to the following terms and conditions
2. The customer shall be responsible for any damage caused to the -allocated rooms, furnishings, utensils and equipment therein, by any act or omission of the customer or guests/employees of the customer.
3. All day and evening functions must terminate by 17h00 and 24h00 respectively unless a later time is specifically agreed in writing with the hotel, at the time the booking is made.
4. The Hotel, The Hotel Management and Staff and The Owners shall not under any circumstances be responsible or liable for: ? any valuables or electronic equipment left with the Hotel for safe-keeping and/or

• any loss or damage to any valuables or electronic equipment brought by him to or left by him at the Hotel, whether such a loss or damage be as a result of fire, theft, burglary, negligence or any other cause whatsoever or any act of omission on the part of the Hotel or any of its employees, servants, agents or any other person.
• Any items stored at the hotel for safe keeping although reasonable precaution for the security thereof will be taken, will be done at the owners own risk

General Information
1. All prices quoted are current and include 14% VAT.
2. The hotel will not be held responsible for any items or equipment left on the premises prior to and after a conference, function or exhibition.

Dietary requirements: Halaal & Kosher catering –The Westville Hotel is not a halaal establishment, however the meats are purchased from a halaal butchery (pork & alcohol are served on the property). The Chef will cater for dietary requirements accordingly provided advance notice is given. Should you require halaal catering done by an outside caterer, provided the numbers are limited, the cost is approximately R400.00 per person per meal provided, subject to change according to supplier.

Should you require a booking, kindly send a fax or e mail through to the details below. After provisionally booking your function, a contract is sent through to be completed and returned with a deposit of 50% of the total amount to confirm your booking within 7 days of the provisional booking, or else it will be released with no further contact from the Westville Hotel. The final account must be settled 7 days prior to the groups arrival, with all extras to be settled on the day of the function.